The Annual Meeting of the American Academy of Optometry is considered the pinnacle of optometric continuing education. It is a place where clinicians, vision scientists, and educators from around the globe gather in the spirit of advancing the profession and enhancing patient care.
Academy 2014 Denver will take place Wednesday, November 12 to Saturday, November 15, in Denver, Colorado, at the Colorado Convention Center.
The Lectures and Workshops Committee invites you to participate in the educational program by submitting course proposals for consideration. The submission window will be open January 1 – February 1, 2014 and up to three (3) Lecture or Workshop proposals can be submitted. Please note that the limit of 3 proposals includes those in which you are co-author; additional submissions after the first three will NOT be considered. However, in addition to the 3 courses, you may also submit up to 3 cases for the Grand Rounds sessions.
Course selection is based on topical interest, outline content, and course originality within mainline optometric education and practice. Topics are arranged based on COPE categories. Please submit courses in the most appropriate COPE category; courses will be moved into a more appropriate category area if necessary.
Binocular Vision / Pediatrics (BV)
Contact Lenses (CL)
General Optometry (GO)
Grand Rounds (GR)
Low Vision (LV)
Peri-Operative Management of Ophthalmic Surgery (PO)
Practice Management (PM)
Public Health (PH)
Refractive Surgery Management (RS)
Systemic/Ocular Disease (SD)
Treatment and Management of Anterior Segment Disease (AS)
Treatment and Management of Posterior Segment Disease (PS)
The open enrollment period for course submissions will take place January 1 – February 1, 2014. Due to the large number of submissions, late submissions will NOT be considered. Due to the sometimes fickle nature of computer and online systems, we strongly suggest that you plan ahead and not wait until the deadline to submit your course. If you have any questions or find difficulty with the online course submission process, please contact Betty Rodriguez at 321-710-3953 or BettyR@aaoptom.org.
Lectures may be submitted as one or two hour segments. Workshops (having limited attendance) may be designated for one, two, or three hour segments. The teaching stipend is $350.00 for each hour of lecture or workshop independent of the number of instructors. An additional $50 per hour will be paid to instructors whose courses are designated as Continuing Education with Examination (CEE) (formerly known as Transcript Quality (TQ). These courses must include test questions on material presented, these questions will be requested after the course is accepted.
Courses should present information to enhance optometric patient care management. Presentations should not actively promote or advertise products or corporate interests. With competitive topics, course submissions by Academy Fellows will receive selection preference.
You have the option of donating your honorarium to the American Optometric Foundation (AOF). In making this tax-deductible contribution, you support the Academy’s foundation to fund optometric research and education.
How to Submit
Applications must be electronically submitted through the submission system by
11:59 PM (EST) February 1, 2014
Please note that the submission window does not open until January 1, 2014. Notification of course selections will be provided to all applicants by March 15, 2014.
Since all communications with authors will be via e-mail, it is your responsibility to provide the Academy with an e-mail address that is accurate, and one that you check regularly.
Instructors may submit a maximum of three (3) course proposals to the Lectures and Workshops program. Note that the 3 total submissions include courses in which you are either the author OR co-author, and submissions after the first three will automatically NOT be considered.
The American Academy of Optometry is a COPE (Council on Optometric Practitioner Education) Qualified Administrator, and all courses submitted for consideration will, upon acceptance, be submitted for COPE approval. If the course you are proposing is already COPE-approved, please indicate the COPE course number where indicated on the proposal form.
Lectures and Workshops Program Conditions of Participation
1. The dates for submission of proposals will be January 1 – February 1, 2014. Courses must be submitted following the instructions on the Academy website at, http://www.aaopt.org. Submissions will not be accepted in any other manner.
2. A complete course submission consists of a course outline (With a MINIMUM of 1 ½ pages per course hour), an up-to-date CV of each instructor, and a completed proposal form. A valid email address for each instructor must be provided. Consent, disclosures and all other information on the proposal form must be completed for a course to be considered for Academy 2014 Denver. Course outlines must provide enough detail to allow the Lectures and Workshops program Committee to determine if the course is suitable for presentation at the Academy meeting. Many topics are highly competitive and courses with updated, detailed outlines will be given selection preference.
3. In the interest of clarity for the attendees, please ensure that your course title is succinct and accurately reflects the course content. Course titles may be shortened or edited as deemed appropriate by the Lectures and Workshops Committee.
4. Standard audio visual equipment for lectures includes the following: laptop computer; LCD projector; one Lavaliere microphone; one podium microphone; one laser pointer.
5. Specify on the proposal form if you have a conflict of interest. If there is a conflict of interest, the type of conflict must be specified.
6. Indicate whether or not your lecture or workshop would qualify for Therapeutic CE credit as defined by AAO. A “therapeutic course” is one in which the diagnosis and management of patients with eye disease/trauma or ocular manifestations of systemic disease is clearly indicated as THE PRIMARY course objective by the speaker.
7. You must agree to present the accepted lecture or workshop at the time(s) scheduled by the Lectures and Workshops Program Committee. If you have scheduling conflict(s) that you are aware of, please indicate these in the comments box at the time of submission. Once scheduled, course times cannot be changed.
8. Council on Optometric Practitioner Education (COPE) Approval: All courses that are not already COPE approved will be submitted by AAO for COPE approval. COPE may contact instructors directly regarding a course. Instructors must make every effort to respond to requests as necessary to achieve COPE qualification.
9. You must register for the meeting prior to the event (no on-site registration).
a. You will receive a reduced registration fee for Academy 2014 Denver not including the cost of workshops, leadership courses or banquet tickets. If you wish to attend any workshop course, you must pre-register and pay the appropriate fee.
b. You must stay at an Academy-contracted hotel to receive your stipend.
c. You must register separately for the banquet if you are planning to attend this event, and must pay the fees indicated on the registration form.
10. You MUST indicate whether or not permission is granted to offer your course (only two hour courses can be considered) for Continuing Education with Examination (CEE, formerly transcript quality, TQ) credit. If you agree to this and your course is selected, you will provide the Academy with thirty (30) multiple-choice questions and answers. These questions are for inclusion in a CEE examination, which will be administered by the Academy or its designated representative. An additional stipend of $50 per course hour is paid to presenters of CEE courses.
11. The primary instructor will be notified by March 15, 2014, if the proposal has been accepted or rejected. Please inform your co-authors of acceptance! All authors must accept the terms of presentation by logging into the Academy website.
Additional Guidelines for Workshop Proposals
The Academy will assign a Committee member to assist workshop presenters with preparations for the program.
- Workshop proposals should clearly indicate that all attendees will be provided with hands-on experiences in techniques and procedures.
- Instructors will be personally responsible for obtaining the necessary subjects, specimens, instrumentation, etc. The exception is slit lamps which will be obtained by the Lectures and Workshops program committee.
- Lecture time during the workshop must not exceed ten (10) minutes.
- Workshop size is restricted to a maximum of 24 attendees.
- The Academy will provide audio-visual equipment, as requested by the workshop presenter. Audio-visual equipment MUST be requested. There is no standard set for workshops.
- Workshops may be scheduled for one, two, or three hours.
- The instructor is responsible for setting up equipment and materials 45 minutes before the workshop.
- The Academy will provide subject reimbursement of $50 per person and a maximum of $400 per workshop.
Guidelines for Grand Rounds Submissions
• Select Grand Rounds as your topic area, with a specified time of 17 minutes. Do NOT select the COPE category as your topic area.
• Please follow the format listed below.
• PowerPoint is required for presentations. Presentations are 17 minutes, strictly enforced as a courtesy to all speakers.
• Speakers will receive an honorarium of $115
• Up to 3 cases can be submitted per person, which will not count against the maximum 3 course proposals for Lectures & Workshops program.
• Due to strict time limitations, there can only be one presenter for each case.
• Presenters must adhere to HIPAA rules regarding patient identification.
Grand Rounds Case Report Format
Each case report is required to begin with an abstract, limited to 35 words (present tense), describing the uniqueness of the case that merits presentation at the Grand Rounds. The Case report should be a minimum of 2 pages, and no longer than 3 page and should include the following information:
I. Case History
- Patient demographics
- Chief complaint
- Ocular, medical history
- Other salient information
II. Pertinent findings
- Laboratory studies
- Radiology studies
III. Differential diagnosis
IV. Diagnosis and discussion
- Elaborate on the condition
- Expound on unique features
V. Treatment, management
- Treatment and response to treatment
- Refer to research where appropriate
- Bibliography, literature review encouraged
Clinical pearls, take away points if indicated