Scientific Program (Papers and Posters)

The Academy's Scientific Program offers scientists, educators, and clinicians the opportunity to exchange the latest information in optometry and vision science in two formats, research paper presentations and scientific posters. The Scientific Program is open to everyone and it is not required that you be an Academy member.

Submission Categories:

  • Scientific Research Presentation (paper/poster)
  • Educational Research Presentation (paper/poster)
  • Scientific Case Report (poster)
  • Educational Case Report (poster)
  • Academy Information (poster)

Tips for Preparing Your Submission

Members of the Scientific Program Committee provided a workshop presentation on the preparation of scientific abstracts at Academy 2011 Boston. This presentation provides useful advice and instructions for authors planning and preparing scientific abstracts. The presentation can be viewed HERE.

To listen to a podcast from the Academy 2012 Phoenix abstract writing workshop, click HERE

Guidelines for preparing scientific poster presentations can be found HERE.

Guidelines for preparing scientific paper presentations can be found HERE.

The Scientific Program Committee will consider all presentations including those from students and residents. ALSO - all presenting authors (excluding students and residents) register at reduced rates - $100 off the full meeting registration!

Submission Guidelines

  1. Abstracts will be accepted from May 1 through 11:59 PM EDT, May 31, 2013.
  2. Authors presenting their work at the Annual Meeting MUST be registered for the meeting.
  3. The first author is solely responsible for presentation of accepted abstracts. Multiple presenters or substitute presenters, e.g. co-authors, are not permitted.
  4. Authors are permitted a maximum of two first-author presentations within the scientific program. Any combination of paper or poster presentations are permitted, however, no more than two first-author submissions will be accepted. There is no limit to the number of co-authored submissions, e.g. authors may be listed as second, third or other position on any number of submissions.
  5. The first author is required to assure that the abstract complies with each of the following ethical and regulatory standards, insofar as they are applicable:
    • Research involving human subjects was conducted in accordance with the guidelines provided by the Declaration of Helsinki and in adherence of applicable national and local human subjects requirements.
    • Research involving animal subjects was conducted in accordance with international standards for animal treatment and care, as published, for example, by the Society of Neuroscience and ARVO.
  6. Authors are required to transfer the copyright for their submitted abstract to the American Academy of Optometry. First authors must provide assurance that all coauthors agree to the copyright transfer terms.
  7. The first author is responsible for disclosing the financial interests of all the listed authors as defined in the Scientific Program Committee's Statement on Conflicts of Interest. Any financial conflicts of interest must also be disclosed as part of the presentation, whether a paper or poster presentation.
  8. All coauthors must read the final, submitted version of the abstract and explicitly consent to listing their name as an author. The first author is responsible for assuring that all coauthors have had the opportunity to do so.

Abstract Evaluation Criteria

  • Scientific or clinical novelty
  • Methodologically sound
  • Quantitative description of the results
  • Conclusions that are substantiated by the results
  • Submissions of previously published copyrighted material (e.g. ARVO abstracts or journal articles) will not be accepted.
  • Submissions may be rejected if the author(s) have failed to make scheduled presentations at previous meetings.
  • Submissions that do not adhere to the above guidelines will not be accepted.

Student Travel Fellowships

Students, please consider applying to receive a Student Travel Fellowship once your abstract is accepted. These $750 awards are available to optometry students, optometric residents, and students in vision science graduate programs. The Research Committee hopes to ensure the broadest awareness of the program among eligible student researchers. The highly successful fellowship program was created to promote the research aims of the Academy and to infuse a mix of young members into the Academy.