Submit Early!

The open enrollment period for course submissions will take place January 2 – 31, 2019. The submission window closes Thursday, January 31 at 5 PM ET. Due to the large number of submissions, late submissions will NOT be considered. Due to the sometimes fickle nature of computer and online systems, we strongly suggest that you plan ahead and not wait until the deadline to submit your course. If you have any questions or difficulty with the online course submission process, please contact Christina Velasquez at 321-319-4865 or ChristinaV@aaoptom.org.

The Lectures and Workshops Committee invites you to participate in the educational program by submitting course proposals for consideration. The submission window will be open from January 2 through January 31 at 5 PM ET. Up to three (3) Lecture or Workshop proposals (to include any Rapid Fire proposal) can be submitted. Please note that the limit of 3 proposals includes those in which you are co-author; additional submissions after the first three will NOT be considered. However, in addition to the 3 courses, you may also submit up to 3 cases for the Grand Rounds sessions. Non-credit course submissions are exempt from the 3 course submission maximum.

Academy 2019 Orlando and the 3rd World Congress of Optometry will take place October 23-26, 2019 in Orlando, Florida at the Orange County Convention Center. 

Courses should present information to enhance optometric patient care management. Presentations should not actively promote or advertise products or corporate interests. With competitive topics, course submissions by Academy Fellows will receive selection preference. 

We ask your continued help in maintaining the quality and spirit of the Academy annual meeting. As opposed to many speaking engagements that might be fly-in / fly-out affairs, presenters at the Academy are expected to register and fully participate in the many events and activities of the annual meeting.  This allows the education and camaraderie to extend beyond the lecture hall and permeate the meeting.  We thank you for your commitment to honor the “Spirit of the Academy” with your participation this year.

Important Notices and Guidelines

Rapid Fire (RF)

Workshops (WK)

Grand Rounds (GR) 

The Education Committee would like to include a limited number of “Rapid Fire” format offerings.  These would likely involve four presenters for a 1 hour submission, with each given a 12 minute slot, all covering the same general topic area.  For a 2 hour submission, it is suggested that a second round of 12 minute segments be done by the same four presenters. In general, one hour submissions are preferred. The entire one or two hour proposal should be submitted by the primary author, and include the presentations and CVs of all four presenters.

The goal is to provide fast paced, attention holding talks while still providing excellent educational content.  To succeed, these must be well coordinated, smooth continuous talks, all concluding within the allotted time.  The lead author would create a single complete presentation (time will not allow switching to new, separate presentations every 12 minutes). In the past, we have had great success with some RFs, and some less ideal examples where time was not controlled and segments seemed disjointed.  We feel any RF must be a controlled, coordinated effort to create one excellent presentation.

These RF offerings can be submitted in any of the topic sections.  There is a box to check if you want the submission to be considered as one of the special RF presentations.
  • Workshop proposals should clearly indicate that all attendees will be provided with hands-on experiences in techniques and procedures.
  • Workshops may be scheduled for one, two, or three hours.
  • Lecture time during the workshop must not exceed ten (10) minutes.
  • Workshop size is restricted to a maximum of 24 attendees.
  • You must indicate whether workshop participants will have to sit as subjects for other attendees or whether you will provide paid subjects.
  • The Academy will provide subject reimbursement of $50 per person and a maximum of $400 per workshop.
  • Instructors will be personally responsible for providing the necessary subjects, specimens, instrumentation, supplies, and other equipment to conduct their workshop. The exception is slit lamps which will be obtained by the Lectures and Workshops program committee. Slit lamp based workshops must use the slit lamps provided by the Lectures and Workshops Committee and are prohibited from arranging use of other slit lamps.
  • The Academy must be notified of any additional equipment requiring power that will be utilized during your workshop.
  • Workshops are intended to be educational in nature only. Therefore, industry vendors are prohibited from being present during the course of workshops. Further, marketing or sales of goods or materials are prohibited during workshops.
  • The Academy will provide audio-visual equipment, as requested by the workshop presenter.
  • Audio-visual equipment MUST be requested. There is no standard set for workshops.
  • The instructor is responsible for setting up equipment and materials 25 minutes before the workshop, unless your workshop is back to back with another workshop.
  • The Academy will assign a Committee member to assist workshop presenters with preparations for the program.
• Select Grand Rounds as your topic area, with a specified time of 17 minutes.  Do NOT select the COPE category as your topic area.
• Please follow the format listed below.
• PowerPoint is required for presentations. Presentations are 17 minutes, strictly enforced as a courtesy to all speakers.
• Speakers will receive an honorarium of $115
• Up to 3 cases can be submitted per person, which will not count against the maximum 3 course proposals for Lectures & Workshops program.
• Due to strict time limitations, there can only be one author listed for each submission (no co-authors are allowed).
• Presenters must adhere to HIPAA rules regarding patient identification.

Grand Rounds Case Report Format


Each case report is required to begin with an abstract, limited to 35 words (present tense), describing the uniqueness of the case that merits presentation at the Grand Rounds. The Case report should be a minimum of 2 pages, and no longer than 3 page and should include the following information:

I. Case History

    Patient demographics
    Chief complaint
    Ocular, medical history
    Medications
    Other salient information

II. Pertinent findings

    Clinical
    Physical
    Laboratory studies
    Radiology studies
    Others

III. Differential diagnosis

    Primary/leading
    Others

IV. Diagnosis and discussion

    Elaborate on the condition
    Expound on unique features

V. Treatment, management

    Treatment and response to treatment
    Refer to research where appropriate
    Bibliography, literature review encouraged

VI. Conclusion

    Clinical pearls, take away points if indicated

Moderated Q&A Session


Several presenters had great success using the Academy.18 Moderated Q&A feature at Academy 2018 San Antonio. This feature allows attendees to submit questions through the app that the presenter can review and answer during or after the presentation. Questions and answers approved by the instructor are available for all attendees to view on the app.

View a Tutorial

Handouts for the Academy.19 App 


If your submission is accepted you are required to submit your final electronic handout by September 23, 2019. Please provide your handouts in PDF format, 1 slide per page, maximum 100 slides (you may submit the PowerPoint and we can convert it to PDF format for you). If the September 23 deadline is missed and you would like us to share your handouts, we will be able to upload your material to our website after the annual meeting.

Topics

Course selection is based on topical interest, outline content, and course originality within mainline optometric education and practice. Topics are arranged based on COPE categories. Please submit courses in the most appropriate COPE category; courses will be moved into a more appropriate category area if necessary.

Binocular Vision / Pediatrics (BV)
Contact Lenses (CL)
General Optometry (GO)
Glaucoma (GL)
Grand Rounds (GR)
Injection Skills (IS)
Jurisprudence (JP)
Laser Procedures (LP)
Low Vision (LV)
Neuro-Optometry (NO)
Peri-Operative Management of Ophthalmic Surgery (PO)
Pharmacology (OP)
Practice Management (PM)
Principles of Diagnosis (PD)
Public Health (PH)
Refractive Surgery Management (RS)
Systemic/Ocular Disease (SD)
Surgical Procedures (SP)
Treatment and Management of Anterior Segment Disease (AS)
Treatment and Management of Posterior Segment Disease (PS)
Workshop (WK)

Compensation

Lectures may be submitted as one or two hour segments. Workshops (having limited attendance) may be designated for one, two, or three hour segments. The teaching stipend is $400.00 for each hour of lecture or workshop independent of the number of instructors. An additional $100 per hour will be paid to instructors whose courses are designated as Continuing Education with Examination (CEE) (formerly known as Transcript Quality (TQ). These courses must include test questions on material presented and these questions will be requested after the course is accepted.  

You have the option of donating your honorarium to the American Academy of Optometry Foundation (AAOF). In making this tax-deductible contribution, you support the Academy’s Foundation to fund optometric research and education.

COPE

The American Academy of Optometry is a COPE (Council on Optometric Practitioner Education) Qualified Administrator, and all courses submitted for consideration will, upon acceptance, be submitted for COPE approval. If the course you are proposing is already COPE-approved, please indicate the COPE course number where indicated on the proposal form.

Conditions of Participation

  • The dates for submission of proposals will be January 2 – 31, 2019. The submission window closes January 31 at 5 PM ET. Courses must be submitted following the instructions on the Academy website at, http://www.aaopt.org. Submissions will not be accepted in any other manner. 
  • A complete course submission consists of a course outline (Your outline must be a MINIMUM of 1 ½ pages per course hour. View a sample outline), an up-to-date CV of each instructor not exceeding 5 pages, and a completed proposal form. A valid email address for each instructor must be provided. Consent, disclosures and all other information on the proposal form must be completed for a course to be considered for Academy 2019 Orlando and the 3rd World Congress of Optometry. Course outlines must provide enough detail to allow the Lectures and Workshops program Committee to determine if the course is suitable for presentation at the Academy meeting. Many topics are highly competitive and courses with updated, detailed outlines will be given selection preference.
  • In the interest of clarity for the attendees, please ensure that your course title is succinct and accurately reflects the course content. Course titles may be shortened or edited as deemed appropriate by the Lectures and Workshops Committee.
  • Standard audio visual equipment for lectures includes the following: laptop computer; LCD projector; one Lavaliere microphone; one podium microphone; one laser pointer. No MAC adaptors will be provided.
  • Please list any possible conflicts. More submissions are rejected for omitting known conflicts than for having conflicts.
  • Indicate whether or not your lecture or workshop would qualify for Therapeutic CE credit as defined by AAO. A “therapeutic course” is one in which the diagnosis and management of patients with eye disease/trauma or ocular manifestations of systemic disease is clearly indicated as THE PRIMARY course objective by the speaker.
  • You must agree to present the accepted lecture or workshop at the time(s) scheduled by the Lectures and Workshops Program Committee. If you have scheduling conflict(s) that you are aware of, please indicate these in the comments box at the time of submission. Once scheduled, course times cannot be changed.
  • Council on Optometric Practitioner Education (COPE) Approval: All courses that are not already COPE approved will be submitted by AAO for COPE approval. COPE may contact instructors directly regarding a course. Instructors must make every effort to respond to requests as necessary to achieve COPE qualification.
  • You must register for the meeting prior to the event (no on-site registration). You will receive a reduced registration fee (which will automatically populate when you register) for Academy 2019 Orlando and the 3rd World Congress of Optometry not including the cost of workshops, leadership courses or banquet tickets. If you wish to attend any workshop course, you must pre-register and pay the appropriate fee.
  • You must stay at an Academy-contracted hotel to receive your stipend.
  • You must register separately for the banquet if you are planning to attend this event, and must pay the fees indicated on the registration form.
  • You MUST indicate whether or not permission is granted to offer your course (only two hour courses can be considered) for Continuing Education with Examination (CEE, formerly transcript quality, TQ) credit. If you agree to this and your course is selected, you will provide the Academy with twenty (20) multiple-choice questions and answers. These questions are for inclusion in a CEE examination, which will be administered by the Academy or its designated representative. An additional stipend of $100 per course hour is paid to presenters of CEE courses.
  • The primary instructor will be notified in March 2019, if the proposal has been accepted or rejected. Please inform your co-authors of acceptance! All authors must accept the terms of presentation by logging into the Academy website.