Submit Early!

The open enrollment period for course submissions will take place January 2 – 31, 2018. Due to the large number of submissions, late submissions will NOT be considered. Due to the sometimes fickle nature of computer and online systems, we strongly suggest that you plan ahead and not wait until the deadline to submit your course.  If you have any questions or find difficulty with the online course submission process, please contact Christina Velasquez at 321-319-4865 or

Since all communications with authors will be via e-mail, it is your responsibility to provide the Academy with an e-mail address that is accurate, and one that you check regularly.

Instructors may submit a maximum of three (3) course proposals to the Lectures and Workshops program (to include any Rapid Fire proposal). Please note that the limit of 3 proposals includes those in which you are co-author; additional submissions after the first three will NOT be considered. However, in addition to the 3 courses, you may also submit up to 3 cases for the Grand Rounds sessions. Non-credit course submissions are exempt from the 3 course submission maximum.


The Lectures and Workshops Committee invites you to participate in the educational program by submitting course proposals for consideration. The submission window will be open January 2018 and up to three (3) Lecture or Workshop proposals (to include any Rapid Fire proposal) can be submitted. Please note that the limit of 3 proposals includes those in which you are co-author; additional submissions after the first three will NOT be considered. However, in addition to the 3 courses, you may also submit up to 3 cases for the Grand Rounds sessions. Non-credit course submissions are exempt from the 3 course submission maximum.

Academy 2018 San Antonio will take place Wednesday, November 7 to Saturday, November 10, in San Antonio, TX at the Henry B. Gonzalez Convention Center 

We ask your continued help in maintaining the quality and spirit of the Academy annual meeting. As opposed to many speaking engagements that might be fly-in / fly-out affairs, presenters at the Academy are expected to register and fully participate in the many events and activities of the annual meeting.  This allows the education and camaraderie to extend beyond the lecture hall and permeate the meeting.  We thank you for your commitment to honor the “Spirit of the Academy” with your participation this year.

Important Notices

Rapid-Fire (RF) Sessions

The Education Committee would like to include a limited number of “Rapid-Fire” format offerings.  These would likely involve four presenters for a 1 hour submission, with each given a 12 minute slot, all covering the same general topic area.  For a 2 hour submission, it is suggested that a second round of 12 minute segments be done by the same four presenters. In general, one hour submissions are preferred. The entire one or two hour proposal should be submitted by the primary author, and include the presentations and CVs of all four presenters.

The goal is to provide fast paced, attention holding talks while still providing excellent educational content.  To succeed, these must be well coordinated, smooth continuous talks, all concluding within the allotted time.  The lead author would create a single complete presentation (time will not allow switching to new, separate presentations every 12 minutes). In the past, we have had great success with some RFs, and some less ideal examples where time was not controlled and segments seemed disjointed.  We feel any RF must be a controlled, coordinated effort to create one excellent presentation.

These RF offerings can be submitted in any of the topic sections.  There is a box to check if you want the submission to be considered as one of the special RF presentations.

Moderated Q&A Session

Several presenters had great success using the Academy.17 Moderated Q&A feature at Academy 2017 Chicago. This feature allows attendees to submit questions through the app that the presenter can review and answer during or after the presentation. Questions and answers approved by the instructor are available for all attendees to view on the app.

View a Tutorial

Handout Feature

If your submission is accepted you are required to submit your final electronic handout by October 22, 2018. Please provide your handouts with 1 slide per page (you can just submit the PowerPoint and we can format for you). If the October 22nd deadline is missed and you would like us to share your handouts, we will be able to upload your material to our website after the annual meeting.


Course selection is based on topical interest, outline content, and course originality within mainline optometric education and practice. Topics are arranged based on COPE categories. Please submit courses in the most appropriate COPE category; courses will be moved into a more appropriate category area if necessary.

Binocular Vision / Pediatrics (BV)
Contact Lenses (CL)
General Optometry (GO)
Glaucoma (GL)
Grand Rounds (GR)
Injection Skills (IS)
Jurisprudence (JP)
Laser Procedures (LP)
Low Vision (LV)
Neuro-Optometry (NO)
Peri-Operative Management of Ophthalmic Surgery (PO)
Pharmacology (OP)
Practice Management (PM)
Principles of Diagnosis (PD)
Public Health (PH)
Refractive Surgery Management (RS)
Systemic/Ocular Disease (SD)
Surgical Procedures (SP)
Treatment and Management of Anterior Segment Disease (AS)
Treatment and Management of Posterior Segment Disease (PS)
Workshop (WK)


Lectures may be submitted as one or two hour segments. Workshops (having limited attendance) may be designated for one, two, or three hour segments. The teaching stipend is $350.00 for each hour of lecture or workshop independent of the number of instructors. An additional $50 per hour will be paid to instructors whose courses are designated as Continuing Education with Examination (CEE) (formerly known as Transcript Quality (TQ). These courses must include test questions on material presented and these questions will be requested after the course is accepted.  

Courses should present information to enhance optometric patient care management. Presentations should not actively promote or advertise products or corporate interests. With competitive topics, course submissions by Academy Fellows will receive selection preference.

You have the option of donating your honorarium to the American Academy of Optometry Foundation (AAOF). In making this tax-deductible contribution, you support the Academy’s foundation to fund optometric research and education.


The American Academy of Optometry is a COPE (Council on Optometric Practitioner Education) Qualified Administrator, and all courses submitted for consideration will, upon acceptance, be submitted for COPE approval. If the course you are proposing is already COPE-approved, please indicate the COPE course number where indicated on the proposal form.

Conditions of Participation

  • The dates for submission of proposals will be January 2 – 31, 2018. Courses must be submitted following the instructions on the Academy website at, Submissions will not be accepted in any other manner. 
  • A complete course submission consists of a course outline (Your outline must be a MINIMUM of 1 ½ pages per course hour. For an example of how the outline should be laid out, follow this link for instructions), an up-to-date CV of each instructor not exceeding 5 pages, and a completed proposal form. A valid email address for each instructor must be provided. Consent, disclosures and all other information on the proposal form must be completed for a course to be considered for Academy 2018 San Antonio.  Course outlines must provide enough detail to allow the Lectures and Workshops program Committee to determine if the course is suitable for presentation at the Academy meeting.  Many topics are highly competitive and courses with updated, detailed outlines will be given selection preference.
  • In the interest of clarity for the attendees, please ensure that your course title is succinct and accurately reflects the course content. Course titles may be shortened or edited as deemed appropriate by the Lectures and Workshops Committee.
  • Standard audio visual equipment for lectures includes the following: laptop computer; LCD projector; one Lavaliere microphone; one podium microphone; one laser pointer.
  • Please list any possible conflict.  More submissions are rejected for omitting known conflicts than for having conflicts.
  • Indicate whether or not your lecture or workshop would qualify for Therapeutic CE credit as defined by AAO. A “therapeutic course” is one in which the diagnosis and management of patients with eye disease/trauma or ocular manifestations of systemic disease is clearly indicated as THE PRIMARY course objective by the speaker.
  • You must agree to present the accepted lecture or workshop at the time(s) scheduled by the Lectures and Workshops Program Committee. If you have scheduling conflict(s) that you are aware of, please indicate these in the comments box at the time of submission. Once scheduled, course times cannot be changed.
  • Council on Optometric Practitioner Education (COPE) Approval: All courses that are not already COPE approved will be submitted by AAO for COPE approval. COPE may contact instructors directly regarding a course. Instructors must make every effort to respond to requests as necessary to achieve COPE qualification.
  • You must register for the meeting prior to the event (no on-site registration). You will receive a reduced registration fee (which will automatically populate when you register) for Academy 2018 San Antonio not including the cost of workshops, leadership courses or banquet tickets. If you wish to attend any workshop course, you must pre-register and pay the appropriate fee.
  • You must stay at an Academy-contracted hotel to receive your stipend.
  • You must register separately for the banquet if you are planning to attend this event, and must pay the fees indicated on the registration form.
  • You MUST indicate whether or not permission is granted to offer your course (only two hour courses can be considered) for Continuing Education with Examination (CEE, formerly transcript quality, TQ) credit. If you agree to this and your course is selected, you will provide the Academy with twenty (20) multiple-choice questions and answers. These questions are for inclusion in a CEE examination, which will be administered by the Academy or its designated representative. An additional stipend of $50 per course hour is paid to presenters of CEE courses.
  • The primary instructor will be notified by March 23, 2018, if the proposal has been accepted or rejected. Please inform your co-authors of acceptance! All authors must accept the terms of presentation by logging into the Academy website.

Additional Guidelines for Workshop Proposals

  • The Academy will assign a Committee member to assist workshop presenters with preparations for the program.
  • Workshop proposals should clearly indicate that all attendees will be provided with hands-on experiences in techniques and procedures.
  • You must indicate whether workshop participants will have to sit as subjects for other attendees or whether you will provide paid subjects.
  • Instructors will be personally responsible for obtaining the necessary subjects, specimens, instrumentation, etc. The exception is slit lamps which will be obtained by the Lectures and Workshops program committee.
  • Lecture time during the workshop must not exceed ten (10) minutes.
  • Workshop size is restricted to a maximum of 24 attendees.
  • The Academy will provide audio-visual equipment, as requested by the workshop presenter.
  • Audio-visual equipment MUST be requested. There is no standard set for workshops.
  • Workshops may be scheduled for one, two, or three hours.
  • The instructor is responsible for setting up equipment and materials 25 minutes before the workshop, unless your workshop is back to back with another workshop.
  • The Academy will provide subject reimbursement of $50 per person and a maximum of $400 per workshop.

Additional Guidelines for Grand Rounds Proposals

• Select Grand Rounds as your topic area, with a specified time of 17 minutes.  Do NOT select the COPE category as your topic area.
• Please follow the format listed below.
• PowerPoint is required for presentations. Presentations are 17 minutes, strictly enforced as a courtesy to all speakers.
• Speakers will receive an honorarium of $115
• Up to 3 cases can be submitted per person, which will not count against the maximum 3 course proposals for Lectures & Workshops program.
• Due to strict time limitations, there can only be one author listed for each submission (no co-authors are allowed).
• Presenters must adhere to HIPAA rules regarding patient identification.

Grand Rounds Case Report Format

Each case report is required to begin with an abstract, limited to 35 words (present tense), describing the uniqueness of the case that merits presentation at the Grand Rounds. The Case report should be a minimum of 2 pages, and no longer than 3 page and should include the following information:

I. Case History

    Patient demographics
    Chief complaint
    Ocular, medical history
    Other salient information

II. Pertinent findings

    Laboratory studies
    Radiology studies

III. Differential diagnosis


IV. Diagnosis and discussion

    Elaborate on the condition
    Expound on unique features

V. Treatment, management

    Treatment and response to treatment
    Refer to research where appropriate
    Bibliography, literature review encouraged

VI. Conclusion

    Clinical pearls, take away points if indicated