Tips for Preparing Your Submission

This presentation provides useful advice and instructions for authors planning and preparing scientific abstracts. To listen to this presentation, click HERE.

Listen to a recording from the Academy 2012 Phoenix abstract writing workshop. You can download the accompanying handout HERE

Guidelines for preparing scientific poster presentations can be found HERE.

Guidelines for preparing scientific paper presentations can be found HERE.

The 2018 Scientific Program Submission window will open on May 1, 2018.

The Academy's Scientific Program offers scientists, educators, and clinicians the opportunity to exchange the latest information in optometry and vision science in two formats, research paper presentations and scientific posters. The Scientific Program is open to everyone and it is not required that you be an Academy member.

Submission Guidelines

The primary author's CV is required for continuing education approval for some state boards.

If cutting and pasting from a word editing program or website, please first paste the text in Notepad or a similar program. This step will remove any HTML tags prior to pasting in this text editor.  When reporting standard deviations a space is required between the “+” symbol and the numeral (Example: 2.1 + 0.05). When reporting p-values, a space is required on both sides of the “<” symbol (Example: p < 0.001).

  1. Abstract submissions will only be accepted through this website from May 1 through May 31, 2018, 11:59 PM EST.
  2. Abstracts must consist of text only. No pictures, graphs, tables or links will be accepted.
  3. Abstract character count limit is 2,000 (including spaces, but not including author names, affiliations and citations). Abstract title is restricted to 150 characters.
  4. Authors are required to upload a word or PDF version of their abstract in addition to typing the abstract into the required fields.
  5. Authors are permitted a maximum of two first-author presentations within the scientific program. Any combination of paper or poster presentations are permitted, however, no more than two first-author submissions will be accepted. There is no limit to the number of co-authored submissions, e.g. authors may be listed as second, third or other position on any number of submissions.
  6. Authors presenting their work at the Annual Meeting MUST be registered for the meeting.
  7. The first author is solely responsible for presentation of accepted abstracts at the date and time assigned by the Scientific Program Committee. Co-authors, substitutes, or multiple presenters are not permitted.
  8. First authors may be scheduled  to present a paper or poster presentation any time from 8:00 AM on Wednesday, November 7 to 6:00 PM on Saturday, November 10, 2018.  Authors should not submit to the scientific program unless they can commit to be present when assigned.
  9. Ethical and Regulatory Requirements: The first author is required to provide assurance of compliance with the following ethical and regulatory requirements:
    • Research involving human subjects must be conducted in accordance with the guidelines provided by the Declaration of Helsinki and in adherence of applicable national and local human subjects requirements.
    • Research involving animal subjects must be conducted in accordance with international standards for animal treatment and care, as published, for example, by the Society of Neuroscience and ARVO.
    • All coauthors must read and approve the final, submitted version of the abstract and consent to listing their name as an author.
  10. Copyright Assignment: authors are required to transfer the copyright for their submitted abstract to the American Academy of Optometry. First authors must provide assurance that all coauthors agree to the copyright transfer terms.
  11. Conflict of Interest Disclosure: the first author is responsible for disclosing any conflict of interest on behalf of all listed authors as defined in the Scientific Program Committee's Statement on Conflicts of Interest. Any conflict of interest must also be disclosed at the time of presentation; this applies to both scientific paper and poster presentations.

Abstract Evaluation Criteria

  • The level of scientific or clinical novelty
  • The methodological soundness
  • If a quantitative description of the results is present
  • If conclusions are supported by results


  • Submissions of previously published copyrighted material (e.g. ARVO abstracts or journal articles) will not be accepted.
  • Submissions may be rejected if the author(s) have failed to make scheduled presentations at previous meetings.

Student Travel Fellowships

Students, please consider applying to receive a Student Travel Fellowship once your abstract is accepted. These $750 awards are available to optometry students, optometric residents, and students in vision science graduate programs. The Research Committee hopes to ensure the broadest awareness of the program among eligible student researchers. The highly successful fellowship program was created to promote the research aims of the Academy and to infuse a mix of young members into the Academy.


If you have questions about the submission process or experience technical difficulties, please contact Christina Velasquez at